AgreeOnTime - Terms of Service and Privacy Policy

1. Introduction

AgreeOnTime is an AI-assisted meeting coordination and scheduling service for multi-party meetings. It helps Organizers propose time options, collect participant availability privately, review responses, and move a group toward a final confirmed meeting time.

These Terms of Service and Privacy Policy govern access to and use of the System by Subscribers, Organizers, Participants, and other Users. By accessing or using the System, whether directly through the website or through a join link, participant page, verification flow, email flow, or related interaction, you agree to these Terms.

The System is operated by the Operator. The Operator's identity details may be provided elsewhere on the website or in contact information made available through the System.

Support: [email protected]

2. Definitions

System means the AgreeOnTime platform and related website, dashboards, participant pages, links, email flows, AI-assisted features, and associated functionality.

Operator means the person or entity operating AgreeOnTime.

User means any individual who accesses or interacts with the System.

Subscriber or Account Holder means a User who purchases a paid subscription or paid features.

Organizer means the User who creates, manages, or initiates a meeting coordination flow through the System.

Participant means any person who joins, responds to, or is associated with a meeting coordination flow.

Content means information submitted to the System by Users, including meeting details, names, email addresses, free-text replies, availability information, confirmations, preferences, and messages.

Scheduling Output means summaries, interpreted availability, matching results, suggested time windows, rankings, recommendations, parse summaries, and other automated or AI-assisted output generated from Content.

Fees means subscription fees or other charges paid for access to paid plans or paid features.

3. Access to the System

Subject to these Terms, the Operator grants Users a limited, personal, non-exclusive, non-transferable, revocable right to access and use the System for lawful meeting coordination and scheduling purposes.

Subscribers may use paid features only during an active paid subscription or paid access period.

Participants and non-subscriber Users may use the System only for joining, reviewing, responding to, confirming, or otherwise participating in meeting coordination flows.

The System is provided for scheduling and coordination purposes only. It does not provide legal, medical, therapeutic, financial, or other professional advice.

The Operator may modify, suspend, discontinue, or update any part of the System at any time, including features, workflows, integrations, limits, pricing, eligibility rules, or plan structure, with or without notice as appropriate under applicable law.

The Operator may update these Terms from time to time. Material changes may be notified by posting an updated version, updating the "Last updated" date, or by other reasonable notice. Continued use of the System after the effective date of updated Terms constitutes acceptance of the updated Terms.

4. Accounts, Registration, and Fees

Paid features require registration, payment, and maintenance of accurate billing information.

Participants may access the System through Organizer-created links, email flows, or participant pages, and some features may require self-registration and email verification before further participation or notifications are enabled.

Subscribers are responsible for maintaining the confidentiality of account credentials and for activities occurring under their accounts.

Subscribers must promptly notify the Operator of suspected unauthorized access or misuse of an account.

Fees are billed in advance for the selected billing period unless otherwise stated.

Applicable taxes may be charged, collected, reported, or remitted through the applicable payment provider or merchant of record where required by law. Payments may be processed by third-party payment providers. Depending on the checkout provider used, the payment provider may act either as a payment processor or as merchant of record for the transaction. Where a payment provider acts as merchant of record, it may process the payment, collect and remit applicable taxes, issue receipts or invoices, and handle payment-related compliance as described in its applicable terms.

Failed, declined, reversed, or overdue payments may result in suspension, restriction, or termination of paid access or paid outreach features.

5. Subscription, Cancellation, and Refunds

Subscriptions renew automatically at the end of each billing cycle unless canceled before renewal.

Subscribers may cancel at any time through the available account, checkout, or payment-provider cancellation flow.

Unless otherwise stated, cancellation takes effect immediately. Paid features may stop immediately upon cancellation. If free-tier functionality is available for the relevant account or meeting flow, limited access may continue subject to current plan rules and product limits.

Initial purchase refunds for consumers: Consumers may cancel within 14 days of the initial purchase and request a refund where required by applicable law. Where permitted by applicable law, if a consumer expressly requests immediate access to digital services before the end of the cooling-off period, the right to cancel or receive a full refund may be reduced, waived, or lost once the services begin.

No refunds after renewal: No refunds or prorated credits are provided after a renewal term begins, except where required by applicable law.

If the Operator discontinues a paid subscription service entirely, the Operator may provide a pro-rata refund for the unused paid period unless otherwise required or restricted by law.

The Operator may change pricing, billing structure, plan features, usage limits, or eligibility for certain invitation or messaging features. Changes will apply no earlier than the next billing cycle unless otherwise stated.

6. Nature of the Service, AI Features, and Limitations

The System is provided on an as is and as available basis.

The System helps Users coordinate meetings and interpret scheduling-related information. It does not guarantee a workable meeting time, attendance, calendar booking, message delivery, or any particular result.

The System may use AI and automated tools for scheduling interpretation and related service functionality, which may evolve over time. Not all features use AI.

AI and automated providers may change over time.

The Operator aims to minimize personal data sent to AI providers where feasible. However, AI-related processing may sometimes involve user-submitted text that contains personal data.

Direct billing information is not intentionally sent to AI providers for scheduling interpretation. Participant email addresses are not intentionally sent to AI providers for scheduling interpretation unless necessary for a particular feature or operational context.

Some interpreted availability or other automated outputs may require participant or user confirmation before being used or relied on within the System.

Scheduling Output and other automated output may be incomplete, inaccurate, delayed, misleading, or unsuitable for a particular context and should not be treated as authoritative, guaranteed, or error-free.

The Operator is not responsible for missed meetings, scheduling conflicts, inaccurate availability interpretation, delivery failures, participant non-response, or third-party service outages.

Use of AI-related features or third-party providers may involve cross-border processing or international transfers, subject to the Privacy Policy and applicable safeguards.

7. User Responsibilities

Users must provide accurate information to the extent reasonably necessary to use the System.

Users should avoid submitting unnecessary sensitive personal data.

Organizers and Subscribers are responsible for the meeting details, participant lists, communications, and outreach they initiate or cause to be initiated through the System.

Organizers must ensure they have the right and any required lawful basis, permissions, or authority to provide participant information and to send invitations or related communications through the System.

Certain invitation or outreach features may be available only to paid plans, verified accounts, approved accounts, or specific product tiers. The Operator may restrict or disable such features at any time to reduce spam, abuse, or legal risk.

Users must comply with applicable law and the User-Generated Content Standards.

Users may not use the System to send spam, mass unsolicited outreach, deceptive invitations, unlawful marketing communications, or harassing messages.

Users must not upload malware, attempt unauthorized access, interfere with the System, or misuse the System for abusive or unlawful purposes.

The System may not provide data export functionality. Users are responsible for retaining outside the System any information they wish to preserve.

You must be at least the age required by applicable law to use the System.

8. Participation Privacy Model

Participant responses and status are generally private and are not shared with other Participants, except as required for operation of the System. Organizers may see participant-level scheduling and response information needed to manage the meeting coordination flow.

9. Prohibited Uses

No copying, sublicensing, resale, or redistribution of the System except as expressly permitted by the Operator.

No scraping, reverse engineering, automated extraction, or attempts to discover source code except to the extent such restriction is prohibited by law.

No use of the System for spam, abuse, phishing, harassment, deceptive scheduling, unlawful surveillance, or unauthorized bulk messaging.

No impersonation of another person or organization, or false suggestion of affiliation, approval, or endorsement.

No use of the System in a manner that violates privacy, data protection, consumer protection, anti-spam, advertising, or communications laws.

10. Suspension and Termination

The Operator may suspend, limit, reject, disable, or terminate access to the System, accounts, meeting flows, invitation features, outbound messages, or content at any time if the Operator reasonably believes this is necessary to address nonpayment, breach of these Terms, security risks, misuse, spam, unlawful activity, legal compliance concerns, or protection of the System or other Users.

The Operator may investigate suspected misuse and may remove content or block activity where reasonably necessary.

The Operator may cooperate with lawful requests from regulators, courts, payment processors, hosting providers, email providers, or law enforcement authorities.

Upon termination or suspension, some or all access to the System may stop immediately.

11. Intellectual Property

All rights, title, and interest in and to the System, including software, design, branding, interfaces, workflows, and technology, are owned by or licensed to the Operator.

Users retain rights they hold in their own Content, but grant the Operator a non-exclusive, worldwide, royalty-free license to host, store, copy, process, transmit, and display Content as necessary to operate, secure, maintain, and improve the System and provide the requested functionality.

The Operator may use aggregated and de-identified information for analytics, safety, abuse prevention, service improvement, and product development, provided it does not identify an individual person.

12. Third-Party Services

The System may depend on or interoperate with third-party service providers, including hosting providers, payment providers, payment processors, merchants of record, email providers, analytics providers, AI providers, and customer support or security providers. If payment-provider checkout terms, buyer terms, tax terms, refund workflows, or chargeback processes apply to a purchase, those terms apply to the payment transaction in addition to these Terms. If there is a conflict about payment processing, tax collection, invoicing, chargebacks, or refund mechanics, the applicable payment provider or merchant-of-record terms control for that transaction. The Operator is not responsible for outages, errors, delays, declined payments, payment holds, chargebacks, tax-calculation errors, policy changes, or service interruptions caused by third-party services, except to the extent such responsibility cannot be excluded under applicable law.

13. Disclaimers and Limitation of Liability

To the maximum extent permitted by law, the Operator disclaims all warranties, whether express, implied, statutory, or otherwise, including implied warranties of merchantability, fitness for a particular purpose, title, non-infringement, availability, accuracy, and uninterrupted operation.

To the maximum extent permitted by law, the Operator will not be liable for any indirect, incidental, special, consequential, exemplary, or punitive damages, or for loss of profits, loss of revenue, loss of business, loss of goodwill, loss of data, business interruption, or procurement of substitute services.

To the maximum extent permitted by law, the total liability of the Operator arising out of or relating to the System or these Terms will not exceed the fees paid by the relevant claimant to the Operator in the one month preceding the event giving rise to the claim. If no fees were paid, the Operator's total liability will be limited to the minimum amount permitted by applicable law.

Nothing in these Terms excludes or limits liability that cannot be excluded or limited under applicable law.

14. Indemnity

To the maximum extent permitted by law, you agree to defend, indemnify, and hold harmless the Operator from and against claims, liabilities, losses, damages, costs, and expenses, including reasonable legal fees, arising out of or relating to: (a) your Content; (b) your misuse of the System; (c) your violation of these Terms or applicable law; or (d) your provision of participant data or communications sent through the System in violation of privacy, anti-spam, consumer protection, or other applicable laws.

15. Retention of Content

Meeting-related Content may be stored for approximately 6 months, unless deleted earlier, retained longer for legal, security, fraud-prevention, backup, support, dispute, or operational reasons, or otherwise described in the Privacy Policy. The Operator may change retention periods from time to time.

16. Support

Support may be available via [email protected]. Response times are not guaranteed.

17. Miscellaneous

The Operator may assign or transfer these Terms, in whole or in part, without your consent. You may not assign or transfer your rights or obligations under these Terms without the Operator's prior written consent.

These Terms are governed by the laws of the State of Israel, without regard to conflict of law principles.

The courts located in Tel Aviv, Israel will have exclusive jurisdiction over disputes arising out of or relating to these Terms or the System, except where mandatory applicable law gives a consumer the right to bring a claim elsewhere.

If any provision of these Terms is held unenforceable, the remaining provisions will remain in full force and effect.

No waiver of any provision will be deemed a further or continuing waiver of that provision or any other provision.

These Terms constitute the entire agreement between you and the Operator regarding the System and supersede prior or contemporaneous understandings relating to the same subject matter.

Sections that by their nature should survive termination, including intellectual property, disclaimers, limitation of liability, indemnity, dispute provisions, and payment obligations, will survive.

The Operator will not be liable for delay or failure caused by events beyond reasonable control, including infrastructure failures, cyber incidents, telecommunications failures, labor disputes, natural events, war, terrorism, civil unrest, or governmental action.

You agree that the Operator may provide notices, disclosures, and communications electronically through the System, by email, or by posting on the website.

User-Generated Content Standards

These standards apply to all Content submitted or transmitted through the System.

1. Illegal or harmful activities

No promotion, facilitation, or coordination of illegal activities.

2. Dishonest behavior

No fraud, impersonation, phishing, deception, or evasion of law.

3. Spam and abusive outreach

No spam, bulk unsolicited invitations, unlawful marketing, or harassing outreach.

4. Hateful or violent content

No threats, violent content, or hateful attacks.

5. Sexual content

No explicit sexual content or sexualization of minors.

6. Restricted goods or services

No unlawful promotion of weapons, drugs, controlled items, or prohibited services.

7. IP infringement

No unauthorized use of copyrighted material, trademarks, or other protected rights.

8. Privacy and personal data

No sharing of sensitive or personal data of others unless genuinely necessary for the scheduling task and lawfully provided.

9. Malware and interference

No malicious code, attempts to disrupt the System, or unauthorized access activity.

Enforcement: Violations may result in removal, suspension, rejection of invitations, account limitations, or termination.