01 Create the mediation meeting
Set the date window, allowed hours, duration, and the mediator, counsel, parties, or case manager to invite.
Mediation scheduling for mediators, case managers, parties, and counsel
For sessions where both sides, the mediator, and key participants all need to align
Schedule mediation sessions without endless cross-party follow-up
Mediation scheduling often means coordinating the mediator, counsel for each side, party representatives, and sometimes a case manager. AgreeOnTime gives the organizer one private page to collect availability, track missing replies, and confirm a realistic time without asking every side to re-check the thread.
- Private participant replies
- Track both sides
- No public slot voting
Why mediation scheduling gets complicated quickly
A mediation time has to work for more than one calendar. One side may be ready, the other may not, the mediator may have limited windows, and party representatives may need to coordinate around travel or internal approvals.
When one person blocks the proposed time, the organizer often has to go back through both sides and rebuild the answer from scattered replies.
Why AgreeOnTime works for mediation
AgreeOnTime gives the organizer one private place to gather availability. Participants can describe what works in plain language, while the organizer sees who replied, who is still missing, and which options remain realistic.
That helps the coordinator move toward a confirmed mediation date without exposing everyone's availability or forcing every participant through a voting grid.
Common mediation participants
People commonly involved in this kind of meeting include:
- Mediator
- Claimant counsel
- Respondent counsel
- Party representatives
- Case manager
Good fit for mediation scheduling where
- The mediator and both sides need to align on one time
- Availability should stay private to the organizer
- The coordinator needs to know which side has not replied
- Party representatives or case managers may need to be included
- A public poll would create noise or feel too informal
What the organizer can keep under control
The organizer can collect replies from the mediator, counsel, parties, and case manager without losing track of who has answered. Missing replies are visible, so follow-up can be targeted instead of broad.
AgreeOnTime is built for that organizer-led mediation workflow: collect constraints privately, compare workable windows, and confirm a time only when the right people are accounted for.
How it works
Four steps to schedule the meeting
02 Send one private link
Share the page with the mediator, both sides, party representatives, and anyone else needed.
03 Collect private replies
Participants describe what works without exposing availability to every other participant.
04 Confirm a realistic time
Review missing replies and workable options before sending the final mediation time.
Common questions about mediation scheduling
Can participants see each other's availability?
No. Replies stay private to the organizer.
Do participants need an account?
No full account is needed. Participants verify their email for the meeting, then reply on the page.
Can both sides and the mediator be included?
Yes. You can invite the mediator, counsel, party representatives, a case manager, and other needed participants.
What if someone does not reply?
The organizer can see who is still missing and avoid treating the mediation as confirmed too early.
Why not use a public poll?
Mediation scheduling often involves sensitive parties and constraints. A private organizer view keeps replies contained while still giving the coordinator a clear picture.
Schedule your next mediation without another cross-party follow-up round
Create one private meeting page, collect availability from the mediator and participants, and confirm a realistic time with less manual coordination.
Create a free mediation meeting